Facilities Management Software for Small FM Firms
Planned maintenance across dozens of sites, the gas, electrical and fire certificates that go with it, and a team of engineers to keep track of. Without the enterprise price or the six-month rollout.
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Built for Facilities Management businesses
A planned maintenance schedule spread across spreadsheets and calendars
Every site's planned visits booked ahead on their own cycle, and given to someone with the right qualification
Compliance certificates that lapse because nobody was watching the date
Gas, electrical, PAT, fire alarm and emergency lighting certificates issued on site, with the next visit set from each one
Finding out a planned visit was missed when the client complains
Get told when a booked visit has not started, and see every visit's clock-in and photos
Contracts renewed without knowing what they earn
Each contract's income against the labour and materials on it, with a reminder before renewal
Everything a Facilities Management needs
One app to replace the spreadsheets, paper invoices, and admin pile.
Recurring Jobs
Planned maintenance on any cycle, each visit covering every asset on site, booked ahead and assigned for you.
Certificates
Gas, EICR, PAT, fire alarm, emergency lighting and intruder alarm reports, filled in on site and emailed as a PDF.
Customer Assets
Every boiler, panel and system at each site with its readings, service history and next date.
Contracts
Each client's sites under one contract with their PO, renewal, yearly price rise and profitability.
Staff Management
Engineers' qualifications with expiry dates, clocking in, timesheets, time off and permissions.
Purchase Orders
Order parts against the job and keep the cost on the contract it belongs to.
Small UK FM firms carry the same compliance load as the big ones - gas safety, EICRs, fire alarms and emergency lighting - with a fraction of the admin team. Planned visits, certificates and the contract all need to live in one place.
Frequently asked questions
Is VioTrade suitable for a small facilities management company?
Yes. It is built for firms of a few engineers up to a small team: planned maintenance across many sites, compliance certificates, contracts with POs and renewals, and staff management, at one plan price rather than enterprise licences.
Which certificates can my engineers issue?
Gas safety records, boiler service records, gas warning notices, EICRs, electrical installation and minor works certificates, PAT reports, and fire alarm, emergency lighting and intruder alarm service reports.
Can a planned visit need the right qualification?
Yes. Set the skill a recurring job needs and only someone holding it, in date, is given the visit. You are reminded before a qualification runs out.
Do you handle reactive callouts with response times?
Reactive jobs are booked and dispatched like any other job, but response-time targets and tracking are not in VioTrade yet.