How VioTrade Works - From Lead to Paid
VioTrade replaces the paper, WhatsApp, spreadsheets and end-of-month catch-up that most UK tradespeople run on. Here is what the day-to-day actually looks like - from the moment a customer first calls, to the moment Xero is up to date.
No credit card required. Cancel anytime.
Capture the lead
A customer calls, emails, or fills in the form on your VioTrade-built website. The lead lands in your CRM with their contact details, the job they want, and where they heard about you - so nothing slips through the cracks.
Learn more about CRM & Lead ManagementSend a professional quote in 30 seconds
Describe the job in plain English and AI drafts the line items from your saved product catalogue. Add optional add-ons the customer can tick, set a deposit percentage, and email the quote with a single tap. Customers see a clean PDF and can accept online.
Learn more about Quoting SoftwareWin the job and the deposit
When the customer accepts, a job is created automatically and (if you've set a deposit) a deposit invoice is emailed straight away. Cash starts moving before you even leave the driveway.
Learn more about Job ManagementSchedule the work
Drop the job into your calendar, assign team members, set reminders. Everyone on your team sees their schedule on their phone. No more "where am I meant to be?" texts.
Learn more about Job SchedulingOrder materials with linked POs
Send a branded purchase order to your supplier from the van. The PO is linked to the job, so the material cost is locked into your job profit calculation the moment you order. No more end-of-month surprises.
Learn more about Purchase OrdersDo the job, capture costs on site
Photograph receipts as you buy materials - AI reads the VAT, the supplier, the total, and logs the expense against the right job. Use the voice assistant ("Hey Zoro, log a £45 expense for cement") to keep your hands free.
Learn more about Expense TrackingConvert the quote to an invoice
When the job is done, tap once to convert the accepted quote into a final invoice. Any deposit already paid is netted off automatically. Email the invoice to the customer with a Pay Now button.
Learn more about Invoicing SoftwareGet paid online
Customers pay by card, Apple Pay or Google Pay in seconds. Money lands in your UK bank account the next business day. Stripe handles the processing, the invoice marks itself as paid in VioTrade and the customer gets an automatic receipt.
Learn more about Online Card PaymentsEverything syncs to Xero
Every invoice, payment, customer, expense and supplier bill flows through to Xero automatically with the right UK tax codes. Your accountant gets clean data. You stop spending Sunday evenings on bookkeeping.
Learn more about Xero IntegrationWhat VioTrade replaces for most UK tradespeople
Built for the way UK trades actually work
See how VioTrade fits your trade. The workflow above is the same - the templates, terminology and tax rates are tuned to you.