Sound familiar?
- Spending the last weekend of every month copying invoices into Xero
- Accountant charging extra because the data in Xero is messy or missing
- Customer records duplicated between VioTrade and Xero with slightly different details
- VAT returns delayed because expenses are scattered across receipts, apps and emails
Why tradespeople choose VioTrade
Invoices sync automatically
Every invoice you send from VioTrade is created in Xero with the right contact, line items, VAT rates and due date. No manual import.
Payments mark invoices paid in Xero
When a customer pays through VioTrade (or you mark an invoice paid), Xero is updated the same way. Your Xero P&L matches reality.
Expenses sync as bills or spend money
Receipts you scan and supplier purchase orders sync to Xero as bills, with the right UK input VAT codes (20%, 5%, 0% or exempt).
Customers and suppliers stay in sync
New contacts in VioTrade are created in Xero automatically. No more duplicate records or "which one is the latest" guesswork.
UK VAT codes mapped automatically
OUTPUT2, OUTPUT3, ZERORATED, INPUT2 - we handle the Xero tax code mapping for you, based on the rate you set on each line.
One-way sync keeps Xero authoritative
VioTrade pushes data to Xero, not the other way. Your accountant keeps full control over the books in Xero and nothing gets overwritten.
How it works
Connect Xero in 60 seconds
Open Settings > Integrations and click Connect Xero. Sign in with your Xero account, authorise VioTrade and pick which organisation to sync to.
Pick which records to sync
Choose whether to sync invoices, payments, expenses, purchase orders and contacts. You can pause any of them at any time.
Send work as normal
Carry on creating quotes, invoices and POs in VioTrade. Everything syncs to Xero in the background - usually within seconds.
Built for UK Xero accounts. We map standard rate (20%), reduced rate (5%), zero-rated and exempt items to the correct Xero UK tax codes for both sales and purchases. Works for sole traders, partnerships and Limited companies.
“My accountant noticed before I told her. She said "your Xero is suddenly very clean". I used to spend a whole Sunday a month doing this by hand.”