Sound familiar?
- Spending the last weekend of every month copying invoices into Xero
- Accountant charging extra because the data in Xero is messy or missing
- Customer records duplicated between VioTrade and Xero with slightly different details
- VAT returns delayed because expenses are scattered across receipts, apps and emails
Invoices
Created in Xero with line items, VAT rates and due dates
Payments
Marked paid in Xero once the invoice is settled
Contacts
Customers and suppliers synced - no duplicate records
Expenses
Posted as bills with the correct UK input VAT codes
Materials you order
A purchase order becomes a cost in VioTrade, and that cost is raised in Xero as a supplier bill
Why tradespeople choose VioTrade
Invoices sync automatically
Every invoice you send from VioTrade is created in Xero with the right contact, line items, VAT rates and due date. No manual import.
Payments mark invoices paid in Xero
When a customer pays through VioTrade, or you mark an invoice paid, the payment is posted against that invoice in Xero. Part payments stay in VioTrade until the invoice is settled, then the payment goes across.
Expenses sync as bills
Receipts you scan, and the costs behind your purchase orders, are raised in Xero as bills with the right UK input VAT codes (20%, 5%, 0% or exempt).
Customers and suppliers stay in sync
The first time you invoice a customer, or log a cost against a supplier, the record is created in Xero for you. No duplicates and no guessing which version is the right one.
UK VAT codes mapped automatically
OUTPUT2, OUTPUT3, ZERORATED, INPUT2 - we handle the Xero tax code mapping for you, based on the rate you set on each line.
One-way sync keeps Xero authoritative
VioTrade pushes data to Xero, not the other way. Your accountant keeps full control over the books in Xero and nothing gets overwritten.
How it works
Connect Xero in 60 seconds
Open Settings > Integrations and click Connect Xero, then sign in and authorise VioTrade. Your Xero organisation is connected for you.
Pick which records to sync
Choose whether to sync invoices and payments, expenses, and contacts. You can pause any of them at any time and switch them back on later.
Send work as normal
Carry on creating quotes, invoices and POs in VioTrade. Everything goes across in the background, usually within a few minutes.
Built for UK Xero accounts. We map standard rate (20%), reduced rate (5%), zero-rated and exempt items to the correct Xero UK tax codes for both sales and purchases. Works for sole traders, partnerships and Limited companies.
“My accountant noticed before I told her. She said "your Xero is suddenly very clean". I used to spend a whole Sunday a month doing this by hand.”