Built for Commercial Cleaner businesses
A client says the office was not cleaned on Thursday
Every clean has who did it, when they clocked in and out, photos and a ticked checklist where you require them
Finding out the next morning that a clean was missed
Get told when a booked clean has not started on time, while there is still time to send someone
Timesheets on paper that never match the rota
Starting a clean clocks in and finishing it clocks out, giving weekly timesheets with pay rates to download
Contracts that renew at last year's price
Keep each contract with its PO and renewal date, get reminded a month before, or let it renew by itself with a yearly price rise
Everything a Commercial Cleaner needs
One app to replace the spreadsheets, paper invoices, and admin pile.
Recurring Jobs
Daily, weekly or several-days-a-week cleans for each site, booked ahead and given to the right cleaner.
Contracts
Each client's sites under one contract with their PO, renewal date, yearly price rise and what it really earns after labour.
Staff Management
Clocking in on every clean, timesheets, time off, training with expiry dates, and leavers handed over properly.
Proof of Every Clean
Require photos, a signed job sheet or the full checklist before a clean can be finished.
Monthly Invoicing
One invoice a month per client for every clean done, with their PO on it, checked by you or sent by itself.
Mobile App
Cleaners see their sites and checklists on the phone, even with no signal in a basement.
Commercial cleaning in the UK is won on price and kept on proof. Facilities managers want evidence that every clean happened and an invoice that matches their PO, and you need to know your labour cost on each contract before it renews.
Frequently asked questions
What is the best software for commercial cleaning companies in the UK?
VioTrade is built for UK contract work: cleans on a schedule for each site, staff clocking in on every clean, timesheets, proof of work, contracts with renewals and price rises, and monthly invoices with the client's PO. One plan at £20 a month with a 14-day free trial.
Can I prove a clean was done?
Yes. Each clean records who did it and when they clocked in and out, and you can require photos, a signed job sheet or a completed checklist before it can be finished.
Does it track where my cleaners are?
No. VioTrade records when a clean is started and finished, not where anyone is during the day.
Can I see if a contract is making money?
Yes. Each contract shows what it has invoiced against the labour clocked on it at each person's pay rate and the materials used, so you know before it comes up for renewal.
Can I invoice monthly with the client's PO?
Yes. Set the client to one invoice a month for every clean done, with their PO number on it. Invoices wait for you to check, or go out by themselves when nothing has changed.