Sage Accounting Integration for UK Tradesmen
Connect Sage Accounting once and your invoices, payments, expenses, customers and suppliers go straight through. Sage stays your book of record - VioTrade just keeps it up to date. On Sage 50 instead? There is a Sage export for that.
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Sound familiar?
- Typing the same invoice into VioTrade and then again into Sage
- Deposits and stage payments not showing in Sage until the invoice is finally settled
- The same customer sitting in two places, spelled two different ways
- Receipts still in the glovebox with the VAT quarter closing in
Invoices
Raised in Sage with your line items and UK VAT
Payments
Each one recorded on its own, part payments included
Expenses
Posted as purchase invoices and marked paid
Customers
Created in Sage as you add them, or imported from Sage on demand
Suppliers
Added in Sage the first time you log a cost against them
Why tradespeople choose VioTrade
Invoices land in Sage as you send them
Send an invoice from VioTrade and it appears in Sage Accounting with the right customer, your line items and your UK VAT. Nothing to re-type at month end.
Part payments go across one by one
A deposit, a stage payment and the final balance are each recorded against the invoice in Sage on the day the money lands. Sage keeps up with the way you actually get paid.
Expenses become purchase invoices
Every cost you log in VioTrade, including the ones that started as a purchase order, is raised in Sage as a purchase invoice and marked paid.
Customers and suppliers stay in step
Add a customer or log a cost against a new supplier and the record is created in Sage for you. No duplicates, no guessing which version is the right one.
Bring your existing customers over
Already have your customer list in Sage? Import it into VioTrade whenever you like. Run it again later and it tops up rather than duplicating.
UK VAT matched to your own Sage rates
Standard, reduced, zero rated and exempt lines are matched to the VAT rates set up in your own Sage business, so the figures agree with the invoice your customer is holding.
Sage stays the book of record
The sync only runs one way. VioTrade sends work into Sage and never edits or deletes what is already there, so your accountant keeps full control.
How it works
Connect Sage Accounting
Open Integrations, choose Sage and sign in with your Sage account. About a minute, and only ever done once.
Tell us where things go
Pick the sales account your invoices should land in, the expense account for your costs and the bank account your money goes into. A one-off setting you can change later.
Carry on as normal
Invoice, log expenses and take payments in VioTrade. It all goes across in the background, and you can pause any part of it whenever you want.
Built for UK businesses on Sage Accounting. Standard rate (20%), reduced rate (5%), zero rated and exempt lines are matched to the VAT rates in your own Sage business, on sales and on purchases. Works for sole traders, partnerships and Limited companies.
Frequently asked questions
Does this work with Sage 50?
Not the automatic sync, no. Sage 50 runs on your own computer with nothing to connect to. What you get instead is a Sage export: download your invoices and expenses from VioTrade as a Sage file and bring them into Sage 50 yourself. It takes a couple of minutes at the end of the month and saves you typing every line again.
Which Sage do I need for the automatic sync?
Sage Accounting, the online one, sometimes sold as Sage Business Cloud Accounting. If you sign in to Sage in a web browser rather than opening a program on your computer, that is the one.
Will it change anything already in my Sage?
No. The sync only ever sends new work from VioTrade into Sage. It does not edit or remove what you or your accountant have already put in.
What happens with deposits and stage payments?
Each payment is recorded against the invoice in Sage on its own, as it comes in. You see the balance still owing in Sage the same as you see it in VioTrade.
Can I bring my existing Sage customers into VioTrade?
Yes. Run the customer import once and your Sage customer list comes across. You can run it again later to pick up anyone new.
Do purchase orders go to Sage?
A purchase order becomes an expense once the supplier has billed you, and that expense goes to Sage as a purchase invoice.
Can I switch parts of it off?
Yes. Invoices and payments, expenses, and customers and suppliers can each be paused on their own and switched back on later.