Sound familiar?
- Carbonless pads that get soaked, lost, or left in the van until the pages are illegible
- "You never did that" three weeks after the job, with nothing signed to point at
- Main contractors who will not release payment without a signed sheet
- Writing up the same work twice: once on site, once at the kitchen table
Why tradespeople choose VioTrade
Starts already filled in
A new sheet arrives carrying the materials you logged, the photos you took, who attended and when you arrived and left. All of it editable - it is a head start, not a straitjacket.
Signed on site or by link
Hand over the phone and the customer signs with a finger. Nobody in? Send it to sign and they do it from their own phone later.
Your notes stay yours
Job notes and tasks are written for you, not the customer, so nothing appears on the sheet unless you tick it. Unfinished work reads as further work required, never as a score.
Straight onto the invoice
Attach the signed sheet to the invoice for that job and it prints as real pages behind it. The customer gets the proof and the bill in one PDF.
As many as the job needs
A three-visit job gets three sheets, exactly like the paper pads. Each one is numbered and kept against the job.
Done before you pack up
Write it, sign it and send it from the phone on site, so the evening admin pile never forms.
How it works
Finish the work, open the job
Hit New sheet. The materials, photos, times and the notes you ticked are already written in.
Get it signed
Hand over the phone, or send a link if the person who authorises the work was not on site.
Bill with the proof attached
Raise the invoice and attach the signed sheet, so what you did and what you are charging arrive together.
A signed job sheet is what a main contractor wants before they release payment, and what settles a dispute months later. Every sheet is numbered, kept against its job, and available as a PDF whenever you need to produce one.
Frequently asked questions
How is a job sheet different from an invoice?
A quote is what you offered, an invoice is what you are charging, and a job sheet is what you actually did - signed by the customer at the time. It is the document that settles an argument, which is why main contractors ask for it.
Can the customer sign on my phone?
Yes. Hit Sign on site, hand the phone or tablet over, and they sign with a finger. It takes seconds and it is done before you have packed up.
What if nobody is on site to sign?
Send it to sign instead. They get an email with the sheet attached and a link, and they sign from their own phone whenever they get to it.
Does it go on the invoice?
Yes. When you invoice the job, attach the signed sheet and it prints as pages behind the invoice - one PDF to the customer.
Can one job have more than one sheet?
Yes, as many as it needs. A job that takes three visits gets three sheets, each a snapshot of that day.