Grounds Maintenance Software for Contractors
Schools, business parks, housing associations and churchyards, cut every fortnight in season and tidied through the winter. Run every site on its schedule and know what each contract really earns.
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Built for Grounds Maintenance businesses
A cutting schedule for dozens of sites kept in a spreadsheet
Each site on its own schedule, fortnightly from March to October and monthly in winter if you like, booked ahead for you
A client asking whether the grass was actually cut on Tuesday
Every visit records who did it, when they clocked in and out, and the photos or checklist you require
Crews' hours on paper that never match the work
Starting a visit clocks in and finishing it clocks out, giving timesheets with pay rates to download
Contracts renewed at last year's price with no idea if they made money
See each contract's income against the labour clocked on it, and add a yearly price rise when it renews
Everything a Grounds Maintenance needs
One app to replace the spreadsheets, paper invoices, and admin pile.
Recurring Jobs
Seasonal schedules for each site: fortnightly cuts in season, hedges twice a year, winter visits monthly.
Contracts
Each client's sites under one contract with their PO, renewal date, yearly price rise and profitability.
Staff Management
Crews clocking in on every visit, timesheets, time off, and qualifications like spraying tickets with expiry dates.
Proof of Every Visit
Require photos or a completed checklist before a visit can be finished.
RAMS Documents
Site-specific risk assessments and method statements for mowing, strimming and roadside work.
Monthly Invoicing
One invoice a month per client for every visit done, with their PO, checked by you or sent by itself.
UK grounds maintenance is contract work priced tight and won on reliability. Clients want proof of each visit and invoices that match their PO, and you need to know your labour cost per site before the contract comes up again.
Frequently asked questions
Can I set different schedules for summer and winter?
Yes. A recurring job can run only in the months you choose, so a site can have fortnightly cuts from March to October and a separate monthly winter visit.
Can I prove a site was visited?
Yes. Each visit records who did it and when they clocked in and out, and you can require photos or a finished checklist before it is completed.
Does it track where my crews are?
No. VioTrade records when a visit is started and finished, not where anyone is during the day.
Can I see whether a contract is profitable?
Yes. Each contract shows what it has invoiced against the labour clocked on it at each person's pay rate and the materials used.